The World Bank requires the services of a Receptionist, to be based in Abuja. The successful candidate will provide administrative and operational support to all teams working on his/her unit's portfolio. The job implies frequent interaction with other VP Units, IFC, MIGA and other institutional units, staff in other locations (locally and internationally), Government officials, consultants and external organizations. Reception a) Operating the telephone switchboard system and managing phone calls at the reception area, directing incoming calls to the appropriate staff and taking messages when required; b) Assisting visiting mission staff with making calls as may be required c) Welcoming and answering queries from visitors/clients/visiting mission staff and providing them with necessary information/literature when possible. S/he directs visitors to proper offices when needed and as per established procedure; d) Maintaining neat and tidy appearance of reception area; e) Courier services: handling the diplomatic pouch and processing Country Office incoming and out going mail; f) Distributing periodicals, newspapers and, from time to time incoming mail reports. Duties and Accountabilities a) Maintaining/updating regularly a data base of CO Contact list and CO Directory list, including ministries, agencies, hospitals, hotels, embassies etc and arranging for its distribution at regular intervals; b) Greeting and issuing the welcome package for visiting mission staff; c) Ensuring the maintenance of the visiting mission area; the conference room(s) and other designated offices by ensuring that the areas are in good and orderly manner; set up with the basic office supplies; current information on VC etc; d) Coordinate the office supplies and stationery e) Performing any other office tasks as assigned by the supervisor The specific duties will include, but not necessarily be limited to:
Deadline is 9th October 2009 |
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